Apologies in advance for the long post…
What are the (short and long-term) downsides to creating an AppleID for a local sporting organisation (incorporated or not) with say 200 to 500 members (and running it alongside one’s personal AppleID) … which is run by volunteers, and admin access can be given to key committee people (Secretary, President, Treasurer etc), which will change over time as people come and go?
The purpose is to utilise all the features of iCloud, for example, for storage of documents (i.e. Constitution of club; code of conduct rules; general rules; minutes etc) and all kept in one place.
iCloud Photo Library (Album Sharing) is also an option but not needed to be discussed in this post unless someone deems it necessary to comment on it.
By taking advantage of items being in iCloud documents can be set up as a collaborative document accessible and editable by anyone (with link) on any device (Mac or windows and iOS) whilst in creation stage; then “locked” to view or download only when finalised. And unlocked and altered for updating when required, then re-locked, with the external links remaining active for sharing purposes.
This would have the effect of just one document floating about and be editable by the key admin persons but accessible to all.
(I’m trying to avoid a document sitting in someone’s hard drive who may happen to leave the club unexpectedly etc etc )
My idea is that within this Club’s AppleID iCloud account all documents and spreadsheets would reside as Pages, Numbers, PDFs, other file types with Folders (some obviously locked and some only available to executive committee).
Now that Catalina allows Folder sharing the perceived benefits are greater.
I’m thinking the primary account holder would be the “Club”. It would have a password shared by the executive committee and changed when someone leaves the committee.
There would be no mobile phone number attached to the AppleID (as it is a Club). What problems does that toss up?
As well, Mailchimp would be used for database and emailing etc.
Square may be used to accept payments.
Google Docs used for questionnaires and surveys etc using their Forms feature (resulting spreadsheet data put into Numbers).
In short, what problems would show with having an AppleID for a Club that has no mobile phone attached, and has executive committee changing every year or two, and can run alongside one’s personal AppleID and iCloud services?
What problems would show with the resetting of passwords and two-factor verification processes being involved? (No mobile number remember!).
Or is there another way? Dropbox, GoogleDrive, OneDrive or ???
Oh, and it needs to be free!